How it works

From first call to
consented patients

No six-month onboarding. No committee approvals. Most sites are live and generating leads within two weeks — here’s exactly what happens and when.

1

Week 1

Onboarding & study review

  • A working call, not a sales pitch: we go through your site, your studies, and your enrollment goals.
  • We review each study’s inclusion criteria, timelines, and what a qualified patient looks like for you.
  • Ad account setup and access — your account, your data, full transparency from day one.
  • We agree on what success looks like and how we’ll report it.
2

Week 2

Everything gets built

  • Campaigns: condition-specific ad creative written for your studies, built around your enrollment goals.
  • Landing pages: prescreening pages for each study, with eligibility questions that filter before your team ever picks up the phone.
  • Follow-up system: instant SMS on every new lead, automated follow-up sequences, appointment reminders, and no-show recovery — wired up and tested.
  • Tracking: every lead, call, appointment, and consent tracked in one place and reported to you clearly.
3

Week 3 and beyond

Live, optimizing, reporting

  • Campaigns go live. First leads typically arrive within days of launch.
  • We test creative, audiences, and landing page variants against each other and scale what wins.
  • You get clear reporting — spend, leads, appointments, consents. No vanity metrics.
  • We keep optimizing month after month. Pages and ads get better, not set once and forgotten.

Timeline, honestly: most sites are live within two weeks of the first call, and the first leads usually arrive within days of launch.

Who does what

Clear lines. You stay in control of your site and your budget; we run the recruitment engine.

What we handle

  • Campaign strategy for each study
  • Ad creative — written and designed for patients, compliant with platform rules
  • Audience targeting by condition, geography, and demographics
  • Prescreening landing pages for every study
  • The full follow-up system: instant SMS, sequences, reminders, no-show recovery
  • Ongoing testing and optimization
  • Clear reporting on leads, appointments, and consents

What your site handles

  • Fund the ad spend (your budget, your account, adjustable anytime)
  • Screen and consent patients — that’s your expertise, not ours
  • Approve ad copy and landing pages before anything runs
  • Tell us what’s working on your end so we can feed it back into targeting

That’s it. No hiring, no software to learn, no marketing team to manage.

The four systems, explained

One engagement, four working parts. Here’s what each one actually does for your enrollment.

1

Meta ads, managed end-to-end

Strategy, creative, targeting, budgets, testing — the full operation. You don’t need to learn Ads Manager. You fund the spend; we do everything else.

2

Prescreening landing pages

Every ad points to a page built for one action: turn a click into a qualified lead. Eligibility questions weed out people who can’t qualify, so your coordinators only talk to real prospects.

3

Instant-SMS follow-up

The moment someone submits a form, they get a text — not tomorrow, now. Automated sequences keep working leads who don’t respond on the first touch. Nobody falls through the cracks because someone got busy.

4

Tracking & reporting

Every lead, every touch, every appointment, every consent — in one place, reported plainly. You always know exactly what your recruitment is doing and what it’s costing.

Your site could be live in two weeks

Book a thirty-minute call. We’ll map your studies to a launch plan — and tell you honestly whether we’re a fit before you spend anything.

Book a Call

No setup fee · No monthly retainer · Pay per consent